Job Tracker
Higher ed searches take months. Stop managing them in your email inbox.
A 6-month job search is hard to manage from memory
Higher ed hiring timelines are long and irregular. Applications you sent in October may resurface in March. You need a system.
Follow-ups slip through the cracks
A thank-you note sent 6 days after an interview instead of 3 is noticed. A missed follow-up after a phone screen can quietly cost you the next round.
You forget which version of your materials you sent
When you're applying to 8 positions simultaneously with slightly different cover letters and tailored resume versions, a tracking system is not optional.
You can't see your pipeline clearly
Are you stalling at the phone screen stage everywhere? Are three positions all going quiet at once? A Kanban board shows you what an inbox can't.
How it works
Every position, every deadline, every contact — one place.
Add a position
Job title, organization, posting URL, salary range, application deadline, and contact person — all in one form.
Track through 7 stages
Planning to Apply → Applied → Phone Screen → First Interview → Second Interview → Offer → Not Selected.
Set follow-up dates
Add the date of your next planned contact, and see overdue follow-ups flagged in red automatically.
Switch between list and Kanban
See your pipeline as a prioritized list or a visual stage-by-stage Kanban board — your choice at any time.
Sample Pipeline View
Registrar of Records
Westwood College
Planning to ApplyDean of Students
Lakeview University
AppliedDeadline 7/3
Director, Financial Aid
State University System
Phone ScreenFollow-up 6/30
VP Academic Affairs
Northern University
First InterviewDecision 7/14
Built for higher ed timelines, not corporate ones
Most job trackers are built for people who apply Monday and hear back Friday. Higher ed searches run for 3–6 months, involve multiple rounds with weeks between them, and require careful follow-up timing that differs from industry norms. Dr. Christopher D. Lee's 30 years of conducting and observing searches shaped how this tool handles the timeline.
- 7-stage pipeline matches the actual higher ed hiring sequence
- Contact person field lets you track committee chairs and HR contacts separately
- Notes field for recording what came up in each round — useful before preparing for the next
- Salary range field helps you compare offers against your market data from the Salary Negotiator
“I was juggling 11 applications across different stages. The Kanban view was the first time I could actually see why I kept stalling at the phone screen — I had no follow-up dates set.”
Assistant Professor · R2 University
Join professionals who are running a smarter, more organized job search.
Included in all paid plans
Track unlimited positions with no per-record limits.
Free
Not included
Basic
Unlimited positions
$49/mo
Plus
Unlimited positions
$79/mo
Premium
Unlimited positions
$99/mo
Never miss a follow-up or deadline again
A Basic plan includes the Job Tracker, Cover Letter Generator, and Resume Reviewer — everything you need to run a disciplined search.
Unlock with BasicCancel anytime · Includes Cover Letter Generator & Resume Reviewer